Compensation & Leaves

 

I’ve been instructed by a Medical Health Officer to self-isolate but I don’t have any symptoms. Is this considered sick leave?
If Public Health directs you to self-isolate and you are not sick, you will be placed on paid general leave.
I’ve been instructed by a Medical Health Officer to self-isolate and I have symptoms. What happens in this case? 
If you are sick, stay home. PHC will code this as sick time. If you are diagnosed with COVID-19, you must remain off work. Your absence will be managed by Occupational Health & Safety in accordance with guidance from Public Health to determine when you can safely return to work.
 
What if I have no more sick time available? 
Visit the Financial Support section for more information on the different programs through the governments of Canada and B.C. that you may be eligble for including EI medical leave benefits. 
What happens if I contract COVID-19 at work?

Please notify your manager right away. If staff contract COVID-19 through exposure at work, it is a WorkSafeBC (WSBC) claim and will be submitted as such by the employer.

WSBC considers many factors in determining whether an injury or illness was caused by work or the work environment. This policy will remain the same for COVID-19 claims. For more information, please visit the WorkSafeBC website. https://www.worksafebc.com/en/claims

Workers who are diagnosed with COVID-19 must remain off work until symptoms are fully resolved and negative laboratory tests have been confirmed.

  1. Staff must complete the Scheduling Change Request Form and submit it to their manager.
  2. Managers will then directly inform their staffing clerk of the cancellation (i.e., no need to engage HR in the process).
  3. Cancellations will be permitted even when a unit has scheduled other staff to replace the employee on leave.
  4. All Nurses' Bargaining Association (NBA) & part-time Health Science Professionals Bargaining Association (HSPBA) employees who are scheduled to provide back-fill may be re-deployed; their shifts will not be cancelled.
  5. Requests to cancel leaves of absence outside this period should continue to be submitted using the Approved Leave or Vacation Change Request Process.
How will I be compensated if I need to care for children or family members?

Employees who are unable to attend work because they are required to care for their children may access paid leave banks such as vacation and banked overtime.

In these circumstances, staff do not qualify for a paid general leave or sick leave. If you do not have vacation or banked overtime and cannot attend work, you will be placed on an unpaid leave of absence.

Asymptomatic health care workers who are required to remain at home to care for sick family members may use vacation and banked overtime. They do not qualify for a general paid leave or sick leave. If you do not have banks and cannot attend work, you will be placed on an unpaid leave of absence.

Special leave for unionized employees or personal leave for non-contract employees may be applicable depending on the circumstances. Please continue to follow current processes for requesting these leaves

We do appreciate that this will be difficult for staff with children, and we will do all that we can to help. Please watch for information on child care resources for Providence staff in future bulletins.

Federal Resources Available

 A new Canada Emergency Response Benefit has been announced that will provide a taxable benefit of $2000 a month for up to four months to working parents who must stay home without pay to care for children that are sick or need additional care because of school and daycare closures. This benefit will begin in April. More information can be found on the Government of Canada website.

What if I need to stay home to care for my sick child due to COVID-19?
Staff who are asymptomatic, but need to stay home to care for a sick child, may access a variety of leave options depending on their collective agreement and work situation. The different leave options available to PHC staff can be found here. Please note: in these situations employees are not entitled to sick leave or paid general leave.
What if I have underlying health issues or am pregnant?
For the past few weeks we have had staff inquire about their ability to work in the health care setting if they are pregnant or have underlying medical conditions. Most often, staff have been reaching out directly to Occupational Health and Safety. After discussions with Vancouver Coastal Health and our provincial partners, it is important to note that staff making these inquiries should first contact their leader. Leaders will be able to speak directly to staff about the risks or lack thereof in their workspace, appropriate use to PPE or other options if available.  Staff will not be required to disclose confidential medical information to their leader and the Occupational Health and Safety team will still be involved as required.
Should I cancel my out of country vacation?
Yes. We are asking all staff not to travel abroad at this time following government’s travel advisory on travel outside of Canada announced March 12, 2020.
What if I had vacation or other leave scheduled and now need to cancel?
Health authorities and Providence Health Care will allow all staff to cancel all pre-approved leaves scheduled in the next sixty (60) days, including vacation, union leaves, banked overtime leaves, etc., effective Friday, March 13, 2020.

Requests to cancel leaves will not require manager/HR approval. This means that managers will not need to approve employee requests to cancel previously approved planned leaves and will not need to consult with their HR Advisor. Though there is no need for manager approval, employees are required as per the process below to ensure their leaders know that their leaves are being cancelled.

 To cancel an approved leave scheduled in the next sixty (60) days, please follow the process below:

  • Staff must complete the Scheduling Change Request Form and submit it to their manager.
  • Managers will then directly inform their staffing clerk of the cancellation (i.e., no need to engage HR in the process).
  • Cancellations will be permitted even when a unit has scheduled other staff to replace the employee on leave.
  • All Nurses' Bargaining Association (NBA) & part-time Health Science Professionals Bargaining Association (HSPBA) employees who are scheduled to provide back-fill may be re-deployed; their shifts will not be cancelled.
  • Requests to cancel leaves of absence outside this period should continue to be submitted using the Approved Leave or Vacation Change Request Process.
What if I had vacation scheduled and I am now ill?
In the event an employee is sick or injured prior to the commencement of their vacation, such employee shall be granted sick leave (or WSBC leave if employee has contracted COVID-19 through work) and the vacation period so displaced shall be added to the vacation period if requested by the employee and agreed to by the Employer, or the time shall be credited for use at a later date
I have to quarantine due to international travel. Can I take leave?

Anyone who travels outside of Canada is subject to the federal government’s Quarantine Act, as well as the Provincial Health Officer’s self-isolation order. Upon return from international travel, you are required by law to self-isolate for 14 days and complete a self-isolation plan. You will not be permitted to return to work during this period. There may be limited circumstances for an exception – please refer to Public Health. Staff may be able to work from home during their quarantine if the nature of their job permits.

Employees must advise their manager if they plan on leaving Canada during their vacation and request an approved leave for the duration of the 14-day self-isolation period prior to departing on vacation. Leave requests are subject to operational requirements, and if approved, would be considered additional vacation days or unpaid leave.

In the event of a sudden or emergent issue requiring international travel, managers are encouraged to accommodate post-travel self-isolation leaves.

This page last updated Oct 22, 2020 4:03pm PDT